Holiday Apartments, chalets and rural houses for rent - Apartments, chalets and rural houses

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Legal Notice

1. PAYMENTS & DEPOSITS & CONFIRMATIONS.

To make a reservation, we require a minimum of 100% of the total payment. Without this, we reserve the right to cancel your reservation at any time without penalty. At this point, your booking will be ‘pre-booking’ status.

Once you have made full payment for your reservation, registered your card with our secure deposit software - Swikly - (if applicable to your booking/property ), and you have completed your ID verification in our Online Check-in page, your booking will have a ‘confirmed’ status.

Once your booking is confirmed, you will receive check-in details 1 day before arrival at 10 pm UK time. We accept no liability for people who arrive before your reservation has been confirmed. All major debit/credit cards and bank transfers are accepted forms of payment. Please note that a reservation remains provisional until 100% of the full payment has been received.

We use the Swikly secure online service that allows you to enter your details for your deposit online, without impacting your bank limit. This means NO money will actually be taken from your account. When making the registration, Swikly will ask for a pre-authorisation of 1€, which will not be charged to your account but is like a hold. We would like to inform you that the value requested for the deposit will be displayed in Euros instead of Pounds (which is showing in the channel you booked). This is due to a limitation of the channel, which currently does not allow the option for displaying the deposit value in euros. This is just a registration.

After the check-out time, ONLY if we encounter damages to the property of higher value or any misconduct from your side happening during the stay, we will contact you either by phone or on channel chat to inform you why we would like to charge and show proof.

2. NO SMOKING OR DRUGS POLICY.

We operate a strict NO SMOKING POLICY, which includes any kind of smoking or vaping and reserve the right to levy a £150.00 charge for deep cleaning charge and possible compensation for the next guests in the event of you smoking in the apartment or building.

3. APARTMENT UNAVAILABILITY.

Should your apartment be double-booked or unavailable for any reason, our liability is limited to the payment received for the accommodation booked with us. This liability does not extend to travel commitments or other costs. We will try our best to accommodate you in one of our other properties.

4. CANCELLATIONS.

If you cancel your reservation more than 30 days before your arrival, we charge 0% of the total price 100% if you cancel within 30 days of your arrival date. Any no-shows will be charged 100% of the booking.

If we suspect that you are involved in illegal activities, including drug trafficking or prostitution, then we reserve the right to cancel your booking, and authorities will be asked to attend.

5. ALTERATIONS.

Alterations may be accepted at the discretion of management.

6.1 EXTENDING YOUR STAY.

Extensions will require a new reservation for the additional date(s), subject to availability and are subject to a possible rate change.

6.2 EXTENSIONS (UNAUTHORISED).

You are required to notify us at least 48 hours in advance of your intention to extend your booking. Unauthorised extensions will result in a charge of the night rate plus the cost of relocating the guest(s) who can no longer stay at the property due to the unauthorised extension to cover the inconvenience and disruption to us and other clients/guests in addition to any other expenses (Including relocating other clients/guests) caused as a result.

If no other guests are booked, we will charge the night rate plus £50 for breaking the rules.

7. COMPLAINTS.

We have made every reasonable effort to ensure the freshness, quality and value of your accommodation. In the event of a complaint, guests may contact us during their stay at the accommodation, and we will do our utmost to assist them.

8. REFUND POLICY

We have fixed and variable refund policies based on various circumstances. Our refund policy includes that we cannot offer any refund outside of the cancellation policies.

9. LATE CHECKOUTS ON THE DAY OF DEPARTURE.

We reserve the right to charge your booking card for unauthorised late check-outs at the rate of £50 per hour. This includes storing luggage in the room past the check-out time of 11 am.

10. INFORMATION.

Much of the accommodation information provided on sales agents' websites is provided by us, but is subject to adjustment by the agency. Whilst every care has been taken to ensure that all information provided online, by telephone and by email is accurate, we cannot be held liable for any errors or omissions it may inadvertently contain.

11. OCCUPANTS.

Guests confirm that none of our properties is their principal place of residence and that guests are checking in and staying on a nightly basis. Only persons notified to us prior to arrival may occupy the apartment. The number of persons permitted to occupy the apartment is limited to the number of beds available, and this limit may not be exceeded

12. DAMAGE LIABILITY.

It is expected that the apartments will be left in a clean and tidy order. Guests are responsible for any damage to the apartment and its contents during their stay, which has occurred due to negligence. Any damage must be reported to us without delay. Any lost property will be held for 14 days, and if it is not claimed, it will be donated to a local charity. You will be held responsible for the keys to the apartment at a variable price depending on the number of keys in the set if lost or damaged. Furthermore, we reserve the right to charge guests who cause disturbance to other guests, neighbours, passers-by and tenants and the right to share with the authorities your ID and personal details input in our online check-in and/or channel booking; We reserve the right to charge a fee depending on the situation and are limited to your security deposit which we will charge using your debit/ credit card details provided to us prior to your arrival to the apartment through Swikly or Channel you have booked.

A) A £500 fine is charged to guests who tamper with any fire alarm devices or extinguishers. You are placing yourself and other guests in danger. Should the fire alarm sound, leave your accommodation immediately and follow the fire procedure displayed in and around the building.

B) Any callouts will be handled by the company as soon as possible. If guests lose keys, they will be held liable for this and will accrue a fee. Maintenance staff are only available outside of 11H00–22H00 Mon–Sun for high–level emergencies (ie: leaking roof; fire; blocked drains/toilet which could result in a leak/flood; no heat or hot water; non–working stove). If guests check in between 24H00 and 7H00 and find that the heat, hot water or stove is not working, they must inform maintenance as soon as possible. and will be attended to as soon as possible. Nonemergency requests will be attended to within 24 hours.

13. INJURY LOSS/DAMAGE

The use of the property and its equipment is entirely at the guest’s risk, and we accept no responsibility for injury, accident, damage or loss to person or property relating to the guest or any of his or her party during their stay. This includes any ladders and stairs within the property. Guests should ensure that they are adequately insured.

14. CHECK IN INFORMATION.

Check-in information will be sent to you 1 day before your arrival once you have paid in full, registered your details with Swikly (if applicable) and completed the online check-in. If you do so after 1 day before arrival at 10 pm, we will still send you check-in details within our guidebook, although this may be delayed if you do not complete the previous steps mentioned, so we advise you to call us if you have still not received any details. We are available for you if you require assistance during your check-in.

15. DAMAGE TO PROPERTY

We reserve the right to charge individual guests or lead guests for the cost of rectifying damage which has been caused by the deliberate, negligent or reckless acts of guests to the property, contents or structure. If such damage is discovered during the stay, it will be drawn to the guest’s attention, but if discovered after guests have departed, then we reserve the right to make a charge to the guest’s credit/debit card. If the payment fails, we will try a second method of collecting payment. If both methods fail and you are still staying at the apartment, we reserve the right to evict you from the property and change the locks. If both methods fail and you are no longer staying at the apartment, we will try a third method of collecting payment.

16. FAILURE TO READ OUR CHECK-IN INFORMATION

Check-in information - which is necessary to gain access to the property - will be sent out to the email address, channel inbox or even your phone number you provided to us via an automated message at 10 pm one day before arrival. We accept no liability if you fail to take note of such details and fail to forward this information to other guests. We are available via our mobile number +44 333 335 5658 - 8 am until 11 pm, 7 days per week, to answer any questions you have and resolve any problems as quickly as possible. If we are unreachable for any reason on this number, then please dial our number and leave us an automated voicemail service.

17. CLEANING AND LAUNDRY POLICY

When you make your booking, there will be an additional fee - clearly stated or integrated into the booking total - which will cover the costs of a final cleaning and laundry fees for the total number of people specified to stay at the apartment, this is a clean at your check-out. You will be expected to leave the apartment in a reasonable condition, including washing and drying all dishes(cutlery, crockery, glasses, pots, and pans) and gathering together all trash in the bin in the kitchen.

A) If our cleaning staff consider the apartment to be exceptionally messy or dirty, then you will be charged a £50 to £150 additional cleaning fee, depending on the amount of extra cleaning needed, which we reserve the right to charge to your credit/ debit card, the swikly deposit registered with us or claim with the channels deposit.

B) If any linen, bedding, towels, curtains or other fabrics within the apartment are stained, burned or heavily discoloured and cannot easily be washed back to good condition, then we will charge you in full for such replacements. We reserve the right to charge your credit/ debit card, the swikly deposit registered with us or claim through the channels deposit.

COOKIES POLICY
Effective Date: 11 September 2023
Last Updated: 04 July 2025

This Cookies Policy explains how mySTAYINN ("we", "our", or "us") uses cookies and similar technologies on our website. By using our website, you agree to our use of cookies as described below.

1. WHAT ARE COOKIES?

Cookies are small text files that are stored on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work efficiently, improve functionality, and provide information to the website owner.

2. TYPES OF COOKIES WE USE

We use the following categories of cookies:

Strictly Necessary Cookies
These are essential for the website to function properly, such as enabling secure login, booking functionality, and navigation. They do not require your consent.
Performance & Analytics Cookies
These help us understand how visitors interact with our website by collecting anonymous data (e.g., number of visitors, time spent on pages). We use tools like Google Analytics to improve our website experience.
Functionality Cookies
These allow the website to remember choices you make (such as language or region) and provide enhanced, more personalised features.
Marketing & Advertising Cookies
These cookies are used to deliver advertisements more relevant to you and your interests. They may also limit the number of times you see an ad and help measure the effectiveness of advertising campaigns. These may be set by third-party platforms like Facebook Pixel or Google Ads.

3. MANAGING COOKIES

You can control and/or delete cookies at any time. You can:

Change your cookie preferences via the banner on our website (if displayed).
Adjust your browser settings to block or delete cookies.

Below are links to manage cookies on popular browsers:

Please note: Disabling cookies may affect the functionality and performance of our website.

4. THIRD-PARTY COOKIES

Some cookies on our site may be set by third parties (such as Google, Meta/Facebook, Stripe, or booking platforms) when you interact with their services embedded in our site. These third parties are responsible for their own cookie and privacy policies.

5. UPDATES TO THIS POLICY

We may update this Cookies Policy from time to time to reflect changes in technology, regulation, or our practices. Please check this page periodically for any updates.

6. CONTACT US

If you have any questions or concerns about our use of cookies, please contact us at:

Email: guests@mystayinn.com
Phone: +44 333 335 5658

Click here to change your cookie settings.

🛡️
PRIVACY POLICY
Effective Date: 01 May 2025. Your privacy matters to us. This policy explains how we collect, use, and protect your personal data when you book and check in to one of our short-term rental properties.
📋 1. What Information Do We Collect?
We may request the following during the booking or check-in process:
● 🧍 Full name
● 📧 Email address
● 🏠 Residential address
● 📞 Phone number
● 🆔 Government-issued ID (photo)
● 🤳 Selfie (for identity verification)
● 👥 Names of additional guests (optional)
These details help us verify identities and ensure guest safety and property security.
❓ 2. Why Do We Collect This Information?
We collect this data to:
● ✅ Verify identity & prevent fraud
● 🔑 Enable smooth check-in and digital guide delivery
● 🛡️ Maintain safety and accountability
● ⚖️ Comply with legal or insurance requirements
● 📩 Respond to inquiries and support requests
● 🧭 Manage operations securely and efficiently
This is in line with industry best practices and standards.
⏰ 3. When Do We Collect Information?
Information is collected when:
● 📅 You make a booking (directly or via partner platforms)
● 📄 You complete our online check-in form
● 💬 You communicate with us via email or forms
⚙️
4. How Do We Use the Information?
Your data helps us:
● 🔐 Authenticate your identity
● 📲 Send pre-arrival instructions and your guest guide
● 🧑 💻 Respond to support requests
● 🏡 Enforce house rules
● 🕵️ Support investigations (if needed)
🔄 5. Disclosure of Data to Third Parties
We do not sell your personal data. We may share it with trusted providers:
● 🖥️ Web hosting / IT services
● 🆔 Identity verification platforms
● 🛡️ Property security or insurance firms
● 👮 Law enforcement (only if required by law)
All third parties are bound by confidentiality agreements and data protection standards.
🔐 6. How Do We Protect Your Information?
Your data is safeguarded using:
● 🔒 SSL/HTTPS secure protocols
● 🚪 Restricted access (authorised staff only)
● 🔄 Regular security updates and monitoring
● 🧾 Encrypted storage for ID and selfies
We retain your data only for as long as necessary to meet legal and operational needs.
📜 7. Your Rights
You have the right to:
● 🔍 Request access to your personal data
● ✏️ Request corrections to inaccurate or incomplete information
📧 Contact us to exercise your rights: Email: guests@mystayinn.com Phone: +44 333 335 5658

LEGAL NOTICE

Effective Date: 11 September 2023
Last Updated: 04 July 2025

This Legal Notice governs the use of the website, services, and all communication channels provided by Mystayinn Limited ("we", "us", or "our"). By accessing or using our website or services, you agree to comply with the terms outlined below.

1. COMPANY INFORMATION

Company Name: Mystayinn Limited
Registered Office: 142a Ferry Road, Edinburgh, Scotland, EH6 4NX
Contact Email: guests@mystayinn.com
Phone Number: +44 333 335 5658

For legal or formal communications, please use the contact email above and include “Legal Notice” in the subject line.

2. INTELLECTUAL PROPERTY

All content, text, graphics, logos, icons, images, videos, documents, and software on our website and communications are the intellectual property of Mystayinn Limited or its licensors, unless otherwise stated.

You may not copy, reproduce, republish, download, post, broadcast, transmit, make available to the public, or otherwise use any content without prior written permission, except for personal and non-commercial use.

3. LIABILITY DISCLAIMER

While we make every effort to ensure the accuracy and reliability of information provided through our services and website, we accept no liability for:

Errors or omissions in the content
Any loss or damage arising from reliance on information provided
Disruptions caused by technical issues
Information presented by third-party booking platforms
Misuse of our properties or services by guests or third parties

Nothing in this Legal Notice limits or excludes liability for death or personal injury resulting from negligence or any other liability that cannot be excluded under applicable UK law.

4. LINKS TO THIRD PARTIES

Our website or communications may include links to third-party websites or services. These are provided for convenience only. We do not control or endorse any external content and accept no responsibility for third-party data handling or practices.

5. JURISDICTION & APPLICABLE LAW

This Legal Notice and any dispute arising in connection with it shall be governed by and construed in accordance with the laws of Scotland, and will be subject to the exclusive jurisdiction of the Scottish courts.

6. PRIVACY & DATA PROTECTION

We are committed to protecting your privacy. For information on how we collect, use, and protect your data, please refer to our [Privacy Policy] and [Cookies Policy].

7. CHANGES TO THIS NOTICE

We reserve the right to amend this Legal Notice at any time. Updates will be published with the revised “Last Updated” date. It is your responsibility to review this notice periodically.

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